Statewide Service Organizations

Who May Apply

Organizations that provide programs and services to the arts community on a regional or statewide basis. Applicants must have had an operating budget of at least $20,000 for the last completed fiscal year. First-time applicants to this category should consult with staff to determine eligibility.

Description

This category provides funds to organizations to serve their members, artists, arts organizations, and the arts community. Funded programs and services may include newsletters, listserv and website management, conferences, workshops, classes, consultations, research, resource publications, presentations, and the development and distribution of promotional materials.

Grant funds support administrative and program expenses directly related to the proposed programs and services. Grant amounts generally range from $5,000 to $25,000 and must be matched dollar for dollar by the organization. Grant amounts are based on the organization’s application rating, operating budget size, and N.C. Arts Council funding history.

How We Make Funding Decisions

Applications will be evaluated based on the following criteria:

  • Quality and scope of organization’s programs and services;
  • Appropriate payment to facilitators, speakers, presenters, artists, and other professionals;
  • Benefit of services to the arts community;
  • Racial and cultural diversity of members and of the program participants;
  • Strength of management and resources necessary to carry out programs and services;
  • Quality of organization’s planning and evaluation process.

How to Apply

Applicants to the Statewide Service Organizations (SSOs) category will apply for a full panel review on a three-year schedule. In off years, applicants will submit an updated application for staff review, which is also due by the deadline. The 2019-20 deadline is Friday, March 1, 2019. The application will be available online on Monday, January 7, 2019. Applicants will submit the form electronically through the GO Smart portal (https://ncarts.gosmart.org). 

Visual Arts and Literature SSOs will apply this March with a full application. Arts-in-healthcare, dance, traditional arts, and multi-arts SSOs will be reviewed by panels in 2020. Theater and Presenting SSOs will be reviewed by panels in 2021. If you have any questions, contact the program officer in your discipline for further information. 

Organizations that would like to apply to the category should contact the appropriate program manager to discuss eligibility. Generally, new applicants will only be reviewed the year their discipline is being reviewed by the panel. 

Make sure that the information you provide addresses the evaluation criteria:

  1. Provide a brief summary of your organization’s overall programs and services. If you serve constituents outside the state, indicate which of your programs and services are targeted to North Carolina artists and audiences. Specify the portion of your budget that serves North Carolina artists and audiences.
  2. Give a clear and concise overview of your programming plans for the grant year.
  3. Provide a description of the key personnel involved including facilitators, speakers, presenters, consultants, and artists. Explain how and why they were chosen and the rate of payment for their services.
  4. Provide a description of your membership and other recipients of your services. Describe how your programs and services will benefit them. Include estimated numbers and racial and cultural composition. Describe your marketing and publicity strategies.
  5. Describe your organization’s financial condition. Include information about any accumulated debt, deficits, endowments, surpluses, and cash reserves. Describe your principal sources of revenue and plans for long-term financial stability.
  6. Describe your organization’s planning and evaluation process.

Applicants must submit the following support materials:

  • A schedule of events for 2019-20.
  • A financial statement or audit for your most recently completed fiscal year (2017-18). For organizations that serve audiences beyond North Carolina, upload a 2017-18 statement that summarizes your NC-based operating and programming activity. For organizations applying for support for a specific aspect of their programming, upload a statement that documents that activity in 2017-18.

Applicants may also upload examples of the following to the Support Materials section:

  • Samples of newsletters, publicity materials, resource publications, and other materials that reflect the scope of your programs and services.

Update Application

The following information will be requested of organizations required to submit an update application:

  1. Provide a description of your key programs for the proposed grant period July 1, 2019, to June 30, 2020, and upload a schedule of events.
  2. Describe any significant changes in your organization (i.e., changes in administration, board diversity, physical plant, financial condition, organizational structure) that have occurred since your last year’s application.

Applicants must submit the following support materials:

  • A schedule of events for 2019-20. Samples of newsletters, publicity materials, resource publications, and other materials that reflect the scope of your programs and services.
  • A financial statement or audit for your most recently completed fiscal year (2017-18). For organizations that serve audiences beyond North Carolina, upload a 2017-18 statement that summarizes your NC-based operating and programming activity. For organizations applying for support for a specific aspect of their programming, upload a statement that documents that activity in 2017-18.

Applicants may also upload examples of the following to the Support Materials section:

  • Samples of newsletters, publicity materials, resource publications, and other materials that reflect the scope of your programs and services.

Staff Contacts

Dace and film organizations, contact:
Jeff Pettus
(919) 814-6513
 
Literary, presenting and theater organizations, contact: 
David Potorti
david.potorti@ncdcr.gov  
(919) 814-6512
 
Music and multi-arts organizations, contact:
Carly Jones
carly.jones@ncdcr.gov
(919) 814-6531
 
Organizations conducting arts-in-healthcare projects or arts projects that serve people with disabilities, contact:
Vicki Vitiello
vicki.vitiello@ncdcr.gov
(919) 814- 6504
 
Tradtional arts organizations, contact:
Sally Peterson
sally.peterson@ncdcr.gov
(919) 814- 6507